As design professionals, G&M has had the opportunity to work on numerous types of existing facilities. We have observed that the majority of existing properties have little or no facility documentation readily available for review.
If documentation is available, it is almost always located in “boxes of drawings” and not in any type of electronic format (PDF, CAD, etc.). The design and engineering communities now produce drawings almost exclusively in an electronic format.
Easy access to drawings is a great way to save TIME and MONEY in all sorts of ways:
Design professionals require accurate information on existing facilities. If it is not readily available, they will need to perform expensive and time consuming research to get the required information.
Community/Facility Managers need access to facility information to deal with ongoing maintenance, lease negotiations and other common activities.
In the area of Site Accessibility, lack of proper documentation is a major cause of project delays and unanticipated expenses.
G&M has developed a SIMPLE program to assist in developing an archive and maintenance system for existing documents. This program allows EASY ACCESS to electronically-formatted documents which greatly simplifies future remodeling and facility management efforts. It also makes it much easier and faster for an Owner or Facility Manager to find and share critical facility information with staff, maintenance personnel, consultants and tenants.
The cost savings captured from eliminating wasted employee time searching for important documents can pay for the implementation of the system!
Our system is very FLEXIBLE and COST-EFFECTIVE. Owner’s or Community Facility Managers have the option to implement a full document control system all at once OR spread it out over time. Once the basic system is in place, you can archive documents at a pace to meet your staffing and budget constraints.